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Random thoughts comes to us when we free up our head from the day to day jugglery. The usual time of the day those thoughts peak up are shower, traffic signal lights, elevator, waiting at a restaurant but rarely at the work table. Our sub-conscious mind will continue to work on a problem to find a solution and pop it up at times when our conscious mind has taken a rest. It is at those times that I felt the need to capture the thought as it was too difficult to recollect just moments later. The sad part is that some of the ideas we get that time used to be great, seeing it die is painful.

How do we capture ideas as soon as when we get them? The only way is to have paper and pen to write on or note it down electronically. I tried using my mobile phone to capture notes but nothing was close to a physical notebook in terms of comfort and ease of use. The drawback of carrying a notebook was the size, even the hardbound pocket sized notebooks were difficult to carry around. Pocketmod came to my rescue, it allowed me to print a booklet in a style I would like and did it in just one A4 sheet of paper.

Carrying a pen and paper with me, helped to concentrate at the task at hand and not wander off while in meetings. The moment I capture my thoughts, my mind becomes free to get back to the task at hand in full swing.

Image: FreeDigitalPhotos.net

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Almost every office room meeting place has a table. Rooms of different sizes gets filled up with tables of comparable sizes barely leaving enough space for the chairs and some people to move around. Using the right tools for the right job is necessary, the same way the right meeting room setup is necessary for different types of meetings. A typical conference table usually creates a perception in the attendees that either there is a head of the table or sub consciously it is a Us vs Them debate. If a lot of collaboration is required in the gathering then the table in between the people does not help.

Anything in between people is a barrier, unless people are trained to overcome that. Tables are usually designed to fit the room such that the periphery is a usable space. A typical conference is room is bigger length wise, trying to focus on one side of the room where the presenter or the head of the table is. I have observed in many of the meetings when we need to have a huddle or a focussed discussion then most of the people leave their seats and crowd around a corner to put their ideas together and come with a common picture. Every person in the room has to shift to some other side leaving the comfort of their seats to get something done.

Increasingly we use workshop/brainstorm style meetings which requires frequent huddles and group interactions. By having a large almost square shaped room without tables to occupy the free space, we will be able to promote free movement of people. Also the square shape will not plant a thought in people’s mind that the conversation is unidirectional. The times I have tried this approach of having sessions in large rooms and easy to move furniture, I found good level of participation from everyone.

Table is definitely an important furniture but filling rooms entirely with a table for convenience will make people just too comfortable in their zones.

Image courtesy of FreeDigitalPhotos.net

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In the book Pragmatic thinking and learning, the author while explaining about Dreyfus model introduces the martial arts term Shu Ha Ri to help learn something new and become an expert.

Shu – Copy and imitate exactly like how it is taught. Follow a recipe and practice by just copying. This helps to get introduced to new terms & concepts; imitating something means we are doing it the right way. In this phase it is more important to be right than be original, just like an artist learning brush strokes with various brush tips or a musician trying to play every note in her instrument. The advantage of imitating something is that brain subconsciously develops motor memory for the given task, it will soon proceed to a state where the instincts take over the conscience for the same task.

Ha – As a result of learning by imitation the motor memory could have become strong enough such that the new tasks are performed with less mental energy. This gives rooms to experiment with newer settings, like a new cook trying to tweak the recipe to her needs. Changes from the recipes in smaller increments greatly enhances the visibility of the subject and promotes more deeper understanding. Deliberate practice to understand the shortcomings and great areas will widen the scope of experiments.

Ri – This is the stage where one becomes the master or the practitioner of the art. If the skill involved is non verbal then almost no thinking would be involved in performing a task. Top sportspersons, artists, musicians fall into this place; as mentioned by Malcolm Gladwell in the book Outliers people would have spent considerable time practicing the task to become a master or an outlier.

Keep in mind these simple steps Shu-Ha-Ri when beginning to learn new things. It will help us bring focus to our learning and cut out the fear of failure.